Our Constitution
Woodcraft Guild Tasmania Incorporated
THE ASSOCIATIONS INCORPORATION ACT 1964
WOODCRAFT GUILD TASMANIA INCORPORATED
OBJECTS AND RULES OF THE ASSOCIATION
1 The name of the Association shall be Woodcraft Guild Tasmania
Incorporated, (in these Objects and Rules called "the Association").
2 The office of the Association shall be at the residence of the Treasurer, or
such other place as the committee, from time to time, determine.
3 The Objects for which the Association is established are:-
(1) to promote, foster and encourage interest and participation in
woodworking craft, woodwork design and manufacture and promote
good fellowship amongst those interested in woodworking;
(2) to organise, promote and assist the work and techniques of the
woodworker in the community;
(3) to conserve and develop the natural wood resources of Tasmania;
(4) to liaise with similar interest groups throughout Australia; and
(5) to do all such things and acts conducive to raising the standards and
recognition for fine woodworking performed by woodworkers.
4 (1) In addition to the basic objects of the Association, the objects and
purposes of the Association shall be deemed to include-
(a) the purchase, taking on lease or in exchange, and the hiring or
otherwise acquiring of any real or personal property that may
be deemed necessary or convenient for any of the objects or
purposes of the Association;
(b) the buying, selling, and supplying of and dealing in, goods of
all kinds;
(c) the construction, maintenance and alteration of buildings or
works necessary or convenient for any of the objects or
purposes of the Association;
(d) the accepting of any gift, whether subject to a special trust or
not, for any one or more of the objects or purposes of the
Association;
(e) the taking of such steps from time to time as the committee or
the members in general meeting may deem expedient for the
purpose of procuring contributions to the funds of the
Association, whether by way of donations, subscriptions, or
otherwise;
(f) the printing and publishing of such newspapers, periodicals,
leaflets, or other documents as the committee or the members
in general meeting may think desirable for the promotion of the objects and purposes of the Association;
(g) the borrowing of money in such manner and on such terms as
may be approved or directed by resolution passed at a general
meeting;
(h) the raising of money in such manner and on such terms as may be approved or directed by resolution
passed at a general meeting;
(i) subject to the provisions of the Trustee Act 1898, the
investment of any moneys of the Association not immediately
required for any of its objects or purposes in such manner as
the committee may from time to time determine;
(j) the doing of all such other lawful things as are incidental or
conducive to the attainment of the basic objects of the
Association or of any of the objects and purposes specified in
the foregoing provisions of this sub-rule.
(2) In this rule, "basic objects of the Association" means the objects as
stated in rule 3 of these Objects and Rules.
Membership
5 (1) A person who is nominated and approved for membership as provided
in these rules is eligible to be a member of the Association on payment
of the annual subscription prescribed in, or fixed under, these rules.
(2) A person who is not a member of the Association shall not be admitted
to membership -
(a) unless he is nominated as provided in sub-rule (3) of this rule;
and
(b) his admission as a member is approved bv the committee.
6 The annual membership fee for all classes of membership shall be determined
at the Annual General Meeting.
7 Persons under the age of eighteen years shall be eligible for membership of
the Association at such fee as may be determined, but they shall not be
entitled to hold office or vote at meetings of the Association.
8 The Association shall have the power to terminate the membership of any
member who has been unfinancial for a period exceeding three months after
the date for payment of the annual membership fee.
9 (1) Any member who has committed an act or has been guilty of conduct
detrimental to the interests of the Association can be required to
appear before the committee which can, by a two thirds majority,
expel the member from the Association.
(2) Where the committee expels a member, the public officer shall within 10 days of such decision, cause to be served on such
member a notice-
(a) stating that the committee has expelled the member;
(b) specifying the grounds for the expulsion; and
(c) informing the member that he may, within 10 days after the
service of the notice on him, appeal against the expulsion.
(3) An appeal against the expulsion of a member shall be conducted at a
special general meeting of the Association at which no other business
shall be transacted and a majority vote by ballot at such meeting shall determine the issue.
Management of the Association
10 (1) The affairs of the Association shall be managed by a committee of
management constituted as provided in rule 12.
(2) The committee -
(a) shall control and manage the business and affairs of the
Association;
(b) may, subject to these rules, exercise all such powers and
functions as may be exercised by the Association, other than
those powers and functions that are required by these rules to
be exercised by general meetings of members of the Association;
(c) subject to the Act and these rules, has power to perform all such acts and things as appear to the committee to be essential
(3) A nomination of a person for membership of the Association-
(a) shall be made in writing, signed by a member of the
Association;
(b) shall be accompanied by the written consent of the person
nominated (which may be endorsed on the form of
nomination); and
(c) shall be lodged with the public officer of the Association.
(4) As soon as practicable after the receipt of a nomination, the public officer shall refer the nomination to the committee.
(5) Upon a nomination being approved by the committee, the public
officer shall, with as little delay as possible, notify the nominee, in
writing, that he has been approved for membership of the Association
and, upon receipt of the sum payable by or on behalf of the nominee as
his first year's subscription, shall enter the nominee's name in a register
of members to be kept by the public officer, whereupon the nominee becomes a member of the Association.
(6) A member of the Association may, at any time, resign from the
Association by delivering or sending by post to the public officer, a written notice of resignation.
(7) Upon receipt of a notice under sub-rule (6) of this rule, the public
officer shall remove the name of the member by whom the notice was
given from the register of members, whereupon that member ceases to
be a member of the Association.
(8) A right, privilege, or obligation of a person by virtue of his
membership of the Association -
(a) is not capable of being transferred or transmitted to another
person; and
(b) terminates upon the cessation of his membership, whether by
death, resignation, or otherwise.
(9) (a) The liability of members of the Association, pursuant to
Section 27 of the Associations Incorporation Act 1964, is limited.
(b) In the event of the Association being wound up, every member
of the Association may be liable to contribute to the COSTS of
winding up the Association for a sum not exceeding $2.
(c) for the proper management of the business and affairs of the
Association;
(d) shall meet as often as required to conduct the affairs of the
Association and at all such meetings, four shall constitute a
quorum; and
(e) shall appoint a public officer of the Association.
11 (1) The officers of the Association shall be -
(a) a President;
(b) a Vice-President;
(c) a Treasurer; and
(d) a Secretary.
(2) Each officer of the Association shall hold office until the Annual
General Meeting next after the date of his election but is eligible for re-election.
(3) In the event of a casual vacancy occurring in any office mentioned in
sub-rule (1) of this rule, the committee may appoint one of its
members to the vacant office, and the member so appointed may hold
office, subject to these rules, until the conclusion of the Annual
General Meeting next following the date of his appointment.
12 (1) The committee shall consist of-
(a) the officers of the Association; and
(b) up to a maximum of six other members, all of whom shall be elected at the Annual General Meeting of the Association
in each year.
(2) Each ordinary committeeman shall, subject to these rules, hold office
until the Annual General Meeting next after the date of his election, but is eligible for re-election.
(3) In the event of a casual vacancy occurring in the office of ordinary
committeeman, the committee may appoint a member of the
Association to fill the vacancy, and the member so appointed shall
hold office, subject to these rules until the conclusion of the Annual General Meeting next following the date of his appointment.
(4) Nominations for officers of the Association and for ordinary
committee members shall be in writing signed by a member of the
Association and endorsed with the consent of the candidate and be
lodged with the public officer two clear days before the date fixed for holding the Annual General Meeting.
(5) If insufficient nominations for officers of the Association have been
received pursuant to Rule 12 (4), nominations for officers may be called at the Annual General Meeting.
Income and Property
13 (1) The income and assets of the Association shall be applied solely to the
promotion of the objects and purposes of the Association, and no
portion thereof shall be paid or transferred by dividend, bonus or
otherwise, to any member of the Association.
(2) Nothing in the foregoing provisions of this rule prevents the payment
in good faith to a servant or member of the Association of-
(a) remuneration in return for services actually rendered to the
Association by the servant (:i member or for goods supplied to
the Association by the servant or member in the ordinary'
course of business;
(b) interest at a rate not exceeding seven and one quarter per cent
on moneys lent to the Association by the servant or member; or
(c) a reasonable and proper sum by way of rent for premises let to
the Association by the servant or member.
14 (1) True accounts shall be kept-
(a) of all sums of money received and expended by the Association
and the matter in respect of which the receipt took place; and
(b) of the property, credits and liabilities of the Association,
and subject to any reasonable restrictions as to time and manner of
inspecting them that may be imposed by the Association for the time being, those accounts shall be open to the
inspection of the members of the Association.
(2) The Treasurer of the Association shall faithfully keep all financial
records accounting books and records of receipts and expenditure
connected with the operations and business of the Association, in such
form and manner as the committee may direct.
(3) The account books and records referred to in sub-rules (1) and (2) of
this rule shall be held at the Association's Office, or at such other place
as the Committee shall decide.
(4) The Association's financial year shall be from I July to 30 June each
year.
Banking, Finance and Audit
15 (1) The Treasurer of the Association shall, on behalf of the Association,
receive all moneys paid to the Association and forthwith after the
receipt thereof issue official receipts therefore.
(2) The committee shall cause to be opened with such bank: as the
committee selects, a banking account in the name of the Association
into which all moneys received shall be paid by the Treasurer as soon
as possible after receipt thereof.
(3) No cheque shall be drawn on the Association's bank account except
for the payment of expenditure that has been authorised by the
committee.
(4) All cheques, drafts and other negotiable instruments shall be signed by
the Treasurer or, in his absence, by such other member or members of
the committee as the committee may nominate for that purpose, and
countersigned by the public officer or such other member or members
of the committee as the committee may nominate.
16 (1) At each Annual General Meeting of the Association, the members present shall appoint an Audit Committee
to verify the books of the Association.
(2) The Audit Committee should consist of one non committee member and the
Secretary/Public Officer.
(3) The Audit Committee so appointed shall hold office until the Annual General Meeting next after that at which they were
appointed and will be eligible for re-appointment.
17 (1) Once at least in each financial year of the Association, the accounts of the Association shall be examined by the
Audit Committee .
(2) The Audit Committee shall certify as to the correctness of the accounts of the Association and shall report thereon to the
members present at the Annual General Meeting.
(3) The Audit Committee has a right of access to the accounts, books, records, vouchers and documents of the Association.
Meetings
18 (1) The Association shall once each year hold an Annual General Meeting.
(2) The-Annual General Meeting shall be held in the month of August
each year and notice shall be given to members in writing at least one
month before such meeting. Notice of such Annual General Meeting
may be given in any news sheet of the Association.
(3) No item of business shall be transacted at an Annual General Meeting
unless a quorum of members entitled under these rules to vote is
present during the time when the meeting is considering that item;
(4) A quorum of members at an Annual General Meeting shall consist of
at least 20% of financial members of the Association.
(5) Members who have paid their annual subscription for the current
financial year, and members who have paid their annual subscription
for the year immediately prior to the current financial year, shall be
eligible to vote at the Annual General Meeting.
(6) The ordinary business of the Annual General Meeting shall be -
(a) to confirm the minutes of the last Annual General Meeting;
(b) to receive from the committee, auditor, and members of the
Association reports upon the transactions and proceedings of
the Association during the last preceding year;
(c) to elect the officers of the Association and the ordinary
committeemen;
(d) to appoint the auditor; and
'(e) to conduct any other business of which notice has been given.
19 (1) The committee may convene general meetings of the Association
whenever it thinks fit;
(2) Notice of general meetings shall be given to members of the
Association at least fourteen days prior to the meeting and such notice
may be given in the Association's newsletter;
(3) No item of business shall be transacted at a general meeting unless a
quorum of members entitled under these rules to vote is present during
the time when the meeting is considering that item;
(4) A quorum of members at a general meeting shall consist of at least
20% of financial members of the Association;
20 (1) The Committee may convene a special meeting of the Association
whenever it thinks fit.
(2) The 'Committee shall, on the requisition of not less than 12 members,
convene a special meeting of the Association and such signed
requisition shall succinctly state the reasons and particulars for such
meeting.
(3) Notice of such special meeting shall be delivered to all members in
writing at least 14 days before the date appointed for such meeting.
(4) No item of business afa special meeting shall be conducted unless a
quorum of members entitled to vote are present when the item is being
considered.
(5) A quorum of members at a special meeting shall consist of at least
20% of financial members of the Association;
21 At all meetings of the Association the President or, in his absence, the Vice
President or, in the absence of both these persons, such person as the meeting
duly appoints shall preside as Chairman.
Seal
22 (1) The seal of the Association shall be in the form of a rubber stamp,
inscribed with the name of the Association encircling the word 'seal'.
(2) The Seal of the Association should not be affixed to any instrument
except by the express authority of the Committee and the affixing thereof shall be attested by one member of
the Committee and the Public officer and that attestation is sufficient for all purposes that the seal was
affixed by the authority of the Committee.
Alterations and Amendments
23 Amendments or alterations to the Rules of the Association may only be
effected at an Annual General Meeting or a Special Meeting of the
Association and require a 75% majority of eligible voting members present at
the meeting.
Winding Up
24 The winding up of the Association can only be carried out by the passing of a
special resolution passed by a majority of at least two thirds of members
present at an Annual General Meeting or Special Meeting and its assets
transferred to an Organisation or Association having objectives similar to or
comparable with the objects of the Association and such winding up is
sanctioned and approved in pursuance of Sec. 33 of the Associations
Incorporation Act 1964.
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